The 2019 Annual HOA Meeting has been announced. In addition to the regular meeting, a Meet & Greet with refreshments and appetizers will be available. Please join us to meet the committees, board members and our property manager.
Note: Quorum must be established to conduct business. The meeting notice and agenda will be provided by Goodwin, Inc.
Date: Thursday, May 16
Location: Spare Time, 1724 FM 685, Pflugerville
Meet & Greet Time: 6:00-6:30
Meeting Time: 6:30-9:00
The following Frequently Asked Questions have been provided for further clarification:
Q: Who is the HOA?
A: An HOA or Homeowner Association is a legal entity created to manage the collective functions of the neighborhood. The HOA is comprised of the homeowners and their Board of Directors. A property management company is often hired by an HOA to manage the day to day operations. The HOA is typically set-up by the original developer of the community with a set of rules called “Master Deed and Declaration of Restrictions” otherwise known as “Deed Restrictions”. One of the primary functions of the HOA is to enforce and ensure that these “Deed Restrictions” are adhered to by the individual homeowners. The guiding principles of these regulations are normally to help maintain property values and the quality of life within the community.
Q: What is the purpose of the annual meeting?
A: In accordance with Texas state law and the Master Declaration, an Annual HOA meeting is required. The purpose is to review community financials, conduct official association business and hold elections (as necessary).
Q: What is quorum?
A: Quorum is the number or proportion of the members of an organization that must be present in order to transact any business. A formal meeting cannot start or transact business until there is a minimum number of voting members, a quorum. Without a quorum, the meeting is never properly constituted; it cannot transact business validly. Any business transacted where a quorum is not present is null and void. A quorum is beneficial to both the board and residents to ensure proper representation. The Second Amended and Restated Bylaws of the Villages of Hidden Lake established a quorum as the presence of members holding 10% of the total votes in the Association. If you cannot attend, please make sure to submit a proxy form to ensure you are represented as a homeowner.
Q: What if I cannot attend the meeting?
A: Minutes of the meeting will be posted on the HOA website to make them available to all residents. Be sure to properly complete and submit your proxy form if a member of your household cannot attend. Anyone without internet access may contact the property management company and request a copy of the minutes to be mailed.
Q: What is a proxy?
A: A person who is given the power or authority to act (such as vote) on someone’s behalf. Voting is in reference to a specific subject or board election. If you cannot attend the annual meeting, please return the proxy by mail, fax, or scan & email, or give it to a neighbor (your proxy agent) who will attend the meeting. If you decide to attend the meeting, you may withdraw your proxy at the meeting. One proxy per household. When completing the form, make sure you’re indicating your proxy agent who will be voting on your behalf. Do not include the candidate name for which you wish to vote: this form is not the same as an absentee ballot.
You can find a copy of the
Q: Who are the current Board of Directors?
A: Most current members are listed on the HOA website under HOA Board of Directors. At present, the Board of Directors is comprised of one resident representative and two representatives of the Declarant. This arrangement will remain in place until the community is fully developed and lots sold by the Declarant. Ryan Mattox has been appointed as President of the Board by the Declarant along with one other developer representative. Ryan works directly with the resident Board member to direct the HOA’s management company on matters that require Board decisions and/or involvement. The Board has also formed several committees comprised of volunteers within the community that also play a large role in the community management efforts. In an effort to avoid communication problems, they have designated the HOA’s management company as the direct point of contact for residents in the community.
Q: Who is the HOA manager?
A: Melissa McWilliams is the appointed Property Manager from Goodwin, Inc. She’s available during regular business hours by phone or email to all residents. Her current contact information is listed under HOA Property Management Company.
Q: What are governing documents and how do I find them? How are they updated?
A: The governing documents exist to determine how the Homeowners Association will operate. They may include the declaration, property rules, common area rules, bylaws and amendments. It’s important that all residents are familiar with the documents and know how to find them. The Governing Documents are provided online in PDF format. The Declarant and/or the Board of Directors oversee any changes or updates to the governing documents that may be needed from time to time. Any questions pertaining to proper interpretation of the governing documents or suggested changes may be submitted to the HOA management company who has a very good understanding of how all the rules apply.
In the event there is an election:
Q: Which positions are elected?
A: There is one elected resident position on the Board of Directors. The resident is the Vice President of the Board.
Q: When is the next election?
A: The next election will be held 2020.
Q: Who can run for the resident board position?
A: Current association members (property owners) in good standing with the HOA.
Q: Can renters vote in the board elections?
A: Only property owners can vote per Section 3.08 of the Community Manual, Voting: “The voting rights of the Members shall be as set forth in the Declaration, and such voting rights provisions are specifically incorporated by reference. “
Archived Documents: (You must be logged in to see these documents)